Stick to your timetable, not your plan.

Yesterday's supervision

The end of January saw a supervision session for the second of three (planned) data chapters, which went pretty well. Even though I wrote 3-4,000w less than intended for both chapters, I’ve submitted both on time. It was very tempting to try and postpone the deadline and subsequent supervision by a week, but I am coming to believe that time is a more important variable in the writing-up process than word count. Three reasons for this:

  1. It’s important to get timely advice on draft chapters – no point postponing to write more words only to find that your supervisors think you’ve gone off track. It’s much easier (both practically and psychologically) to add a few thousand words to an academically sound draft than rewriting the bulk of a longer draft that has run into the sand.
  2. Sticking to deadlines lends you the air of competence – professionalism, even! Slipping deadlines are all too common in doctoral studies – why not surprise your supervisors by sticking to yours? Apart from avoiding the time-suck of rearranging supervision meetings,  your supervisors will be providing you with a reference (or maybe even interviewing you) for a job somewhere down the line. Proving to them you can carry off a big project on time can only be good news.
  3. You are not only proving yourself to others, you are proving to you that you can stick to your timetable. The days leading up to the deadline are hard hard hard. For me, it doesn’t seem to matter when I start writing, I always have ’000s of words to get done in the last week. The temptation to postpone is immense. But my strong advice is to hand in on time, even if your submission is not quite what you were planning, for imposing some mastery over time during the writing up will give you some much needed self-confidence on the rock road to your doctorate.

Time is a pretty malleable concept within the PhD. Traditionally, students seem to take well over the idealised three year duration. The PhD is certainly a project that requires more work than any other in a student’s academic career. Naturally, you want to get it right, but I strongly believe it needs to get done on time. Practically speaking, I know too many people who have gone into their fourth year and suddenly hit ‘the wall’ just when they thought they were on the home straight. Often, they’ve needed to take new jobs after the PhD funding has run out. Sometimes, the sheer length of time working on one topic has taken its toll, intellectual fatigue setting in.

But the big one for me is: how long do I really want to spend doing one thing? There’s a lot of stuff in this world that needs fixing. Maybe my PhD will help with a very small part of that, maybe it won’t. Whichever it is, I’m unconvinced that spending an extra 6 months, 12 months, 18 months writing and re-writing will improve it enough to make the extra time worthwhile. Even if you could *guarantee* that such an extension would improve your thesis, you may well gain in the long run by instilling some temporal self-discipline.

Set yourself some boundaries

A new academic year arrives. Plans are made, ambitious to-do lists are compiled. How to fit it all in alongside a full-time PhD and a demanding (in a good way!) family?

Time management isn’t something that features much, if at all, in research methods texts. Perhaps it doesn’t need to do; there seems like an infinite amount of experts offering techniques for increasing productivity. And whether or not the internet is making me stupid (probably not), the breadth of interesting material that’s easily available, especially through the addictive drip-drip of Twitter, is a problem for an info-sponge like me. Focusing on something for more than a few minutes can be a challenge, especially if it’s hard. Trouble is, the wandering mind isn’t compatible with doing a PhD to a tight schedule.

So, what to do? Getting Things Done? Pomodoro Technique? Well, these have their fans, of course, but it always seems like they involve extra work getting to grips with the system.

What I’ve realised, with the help of this video, is that I’ve known the answer all along. Set yourself boundaries:

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Set boundaries in time. Or, more straightforwardly, write out a timetable each day for how long you’re going to spend on studying, emails, even Twitter. For example. my next day in the office might look like this:

0830 – 1030 Transcription
1030 – 1050 Tea!
1050 – 1150 Writing lecture
1150 – 1220 Emails
1220 – 1250 Twitter/reading
1250 – 1330 Lunch. Tea!
1330 – 1500 Transcription
1500 – 1520 Tea!
1520 – 1600 Reading
1600 – 1650 Diary writing/review/planning

One might say it’s easy to set a schedule like this, much less so to stick to it. The second point is true, the first not so much. If it was so easy to set a schedule, why haven’t I done it for so many years? The value in schedules like this is not that they will provide a bombproof structure for your day, but that they help you get back on track when distractions arise. Without the schedule as your life raft you risk bobbing about aimlessly in the Internets Ocean. Like this person.

(On a side note, the draconian Mac Freedom has been effective in removing a lot of these distractions).

So from this day forth, it’s daily schedules for me. Plans do not guarantee success, but I believe (hope) they make it more likely.